Commencement and Graduation
International Institute Commencement Ceremony
Published: Monday, February 23, 2004
Planning to Participate in the International Institute Commencement Ceremony?
The first thing you'll need to do is declare your Degree Expected Term! Undergraduates may do so via URSA. This will trigger two very important processes: 1) the Commencement Office will allow you access to RSVP and order tickets for commencement ceremonies for that June, and 2) the Registrar's Office will be alerted to check your DPR during the quarter you indicate as your degree expected term in order to verify that you have completed all requirements for your degree. Graduate students, please contact your Academic Counselor for details.
Note that graduation and commencement are two very different things:
Students can graduate (that is, earn their degree after fulfilling all requirements) during any quarter of the year: Fall, Winter, Spring, or Summer. Undergraduates must alert the Registrar’s Office of the term they plan to graduate, and can do so by declaring their degree candidacy via the “Degree Expected Term” link on URSA. Graduate students should alert their departmental Academic Counselor.
Commencement, on the other hand, is an occasion for you to be publicly recognized by the university and your friends & family for your scholastic achievements. Commencement ceremonies occur only at the end of each academic year in June, and students are invited to walk through these ceremonies whether or not they are actually graduating in Spring Quarter!
Date, Time, Location of International Institute Commencement Ceremony
The International Institute Commencement Ceremony for 2013 will take place on
Saturday, June 15th, 2013
Students should arrive at Royce Hall between 5:30pm-6:00pm, and proceed to the Registration Table which will be located in the West Lobby. There, you will pick up your name card that will be used to announce your participation in the ceremony and line up as directed.
Note that no rehearsal will be held. Because of this, it is very important that you arrive at Royce Hall on time so that you can be directed to the proper location and given more detailed information on the ceremony. NOTE: if you arrive after the processional takes place, you will not be allowed to participate, so please show up on time!
Guests should also expect to arrive between 5:30pm-6:00pm and should find seats for themselves inside of Royce Hall. As seating is general admission only, please encourage your guests to arrive early with tickets in hand. **In order to ease day-of anxiety, it is highly recommended that you distribute your guest tickets PRIOR to commencement day!**
Note that the International Institute Commencement Ceremony is expected to run through 8:00pm (approx.), with a small reception to follow in Royce Quad.
Eligibility to Participate in the International Institute Commencement Ceremony
Students who are eligible to participate in the International Institute Commencement Ceremony include degree candidates and degree recipients for the following undergraduate majors & graduate programs: African Studies, African & Middle Eastern Studies, Asian Studies, East Asian Studies, European Studies, Global Studies, International Development Studies, Islamic Studies, Latin American Studies, Middle Eastern & North African Studies, and Southeast Asian Studies.
Students pursuing International Institute minors are not eligible to participate in this particular ceremony, and should seek inclusion in the commencement activities of their major department, instead.
Graduate students, please contact your Academic Counselor for verification.
Undergraduate students, please note the following:
- If you are a degree recipient from Fall 2012 or Winter 2013, you will have automatic eligibility to RSVP and order guest tickets through MyUCLA for the 2013 International Institute Commencement Ceremony.
- If you are a candidate for a bachelor’s degree for Spring 2013 or Summer 2013, you are eligible to participate if you have completed at least 148 units by the end of Winter Quarter 2013 and have declared your degree expected term for Spring 2013 or Summer 2013. You may declare your degree candidacy via the Degree Expected Term link on URSA. If you are not able to declare your degree candidacy online (generally because of missed deadlines), you will need to visit the Registrar’s Office directly to do so.
Once you have declared your degree expected term for any of the above quarters, you will have automatic eligibility to RSVP and order guest tickets through MyUCLA for the 2013 International Institute Commencement Ceremony.
If you do not meet the above eligibility criteria but wish to be included in the 2013 Commencement Ceremonies, you will have to file a Special Inclusion Petition (SIP) as follows:
- Students with 148 units completed by end of Winter 2013 and declared to graduate Fall 2013 file an online SIP through MyUCLA.
- Students with FEWER than 148 units completed by the end of Winter 2013 and declared to graduate Spring, Summer or Fall 2013 file a paper SIP, which is available at your College counseling unit.
The deadline to submit a Special Inclusion Petition is May 10, 2013.
RSVPing and Obtaining Tickets for the International Institute Commencement Ceremony
Student RSVPing & Ticket Ordering: Each undergraduate student* intending to participate in the International Institute Commencement Ceremony is required to RSVP (for themselves) and order tickets (for their guests) through MyUCLA between April 30 at noon and May 14. Extra tickets, if available, can be requested after May 14 (please do not inquire about extra tickets before then!).
Unlike the College Commencement Ceremony, students participating in the International Institute Commencement Ceremony do not need a ticket for themselves (although they must RSVP). Tickets, however, are required for all guests (except for infants, as long as they will not be occupying a seat of their own). You may order up to 7 guest tickets through MyUCLA. Additional ticket requests beyond this total will be granted pending availability.
Ticket Fees: A total of 4 tickets are complimentary, and any additional tickets ordered beyond that number will incur a $12.00 charge per ticket. Such fees are assessed at the time of ticket ordering via MyUCLA and are automatically billed through the student's BAR statement. Note that refunds are not available. Students will be billed for guest tickets they have ordered whether or not the tickets are used, or even picked up.
Ticket Pickup: Students can pick up their reserved tickets from the Central Ticket Office from May 21 at 10:00am to June 4 at 4:00pm. More information on ordering tickets can be obtained from the College Commencement Website.
* Note that RSVPing and ordering tickets via MyUCLA pertains only to undergraduates pursuing a major under the International Institute. Graduate students pursuing a degree through the International Institute should RSVP and place their ticket order via their departmental Academic Counselor. The above dates and other information, however, still hold true.
If you miss the deadline to RSVP and order guest tickets for the International Institute Commencement Ceremony (remember, you can do so via MyUCLA between April 30 and May 14!), or if you would like to order more tickets, please contact your departmental Academic Counselor to see if additional guest tickets are still available.
And, if you have any problem accessing the online Commencement RSVP & Ticket Ordering system from MyUCLA, please contact the College Commencement Office by e-mailing firstname.lastname@example.org, calling 310.206.3535, or visiting them in person at 1312 Murphy Hall.
Commencement Day Parking
During Commencement Weekend all appropriate parking lots will be open. Pre-paid Commencement Parking Permits will be available for purchase in the Parking & Commuter Services Lobby or through the UCLA Central Ticket Office beginning in May. More information about commencement parking is available at http://www.commencement.ucla.edu/parking.cfm.
Cap and Gown Ordering
Students are expected to wear a cap and gown to the International Institute Commencement Ceremony! Graduation Etc. will begin taking orders for caps & gowns, announcements, diploma plaques and frames, Alumni Association memberships, and graduation gifts for the Class of 2013 beginning in April. Visit Graduation Etc online or call 310.825.2587.
Inclusion in Printed Commencement Program
The College of Letters & Science will provide a Commencement Program which will be available to guests on commencement day.
For Undergraduates, the Commencement Program will list the names of Fall 2012 and Winter 2013 degree recipients under the heading of "Undergraduate Degrees Conferred." The program will also list, as a single group, "Undergraduate Candidates for Degrees, Spring and Summer 2013." Your name will be printed as it appears on your official UCLA record. If your listed name is incorrect in any way, you should obtain and file the "Name Change or Correction” petition at the Registrar’s Office Enrollment and Degree Services Office, 1113 Murphy Hall, by May 10, 2013. This form is also available online. For students obtaining Graduate degrees, please contact your departmental Academic Counselor to verify the correct spelling of your name.
Note: Your Public Information Release status indicated on URSA (under "Privacy Options" on the Main Menu) will affect the publication of graduation information. If you requested a Public Information status of "Do not Release," your name will not appear in the Commencement program. If you have placed such a restriction but wish your name to appear in the Commencement Program, you must change your Public Information Release status through URSA no later than May 10, 2013.
Students whose Degree Expected Term is Fall 2013 will not have their name included in the 2013 Commencement Program, but it will appear in the program for June 2014, instead.
Obtaining the Diploma
Diplomas will be available approximately four months after the degree award date. The Registrar’s Office will send you information about obtaining your diploma in person (no fee) or by mail (fee charged) approximately two months after the end of your final quarter. You should notify the Registrar at 1113 Murphy Hall if your address changes after you graduate (you may do so directly through URSA). For up-to-date diploma availability information, call the Diploma Hotline at 310.825.8883.
If you require documentation as to the completion of your degree prior to the printing of your diploma, you may submit an Early Certificate of Completion Request through the Registrar’s Office, available at http://www.registrar.ucla.edu/forms/.
Picture Taking at the International Institute Commencement Ceremony
Professional photographers from GradImages will be taking individual photos of each student. These photos will be available for purchase from GradImages shortly after the ceremony. Students may wish to register their email address with GradImages prior to the commencement ceremony at http://www.gradimages.com/Preregistration (select UCLA, then UCLA International Institute). While GradImages will be taking the official photos of the International Institute Commencement Ceremony, there is no obligation to purchase any photograph from GradImages as ordering pictures is completely optional.
Family members and guests may take their own photos as well, but will be asked to remain in their seats and will not be allowed in the aisles during the ceremony.
Provisions for Physical Disabilities
If you or a guest requires special assistance to attend a commencement ceremony due to a disability, please refer to the following website, http://www.commencement.ucla.edu/ada.cfm.
Guests who use wheelchairs should check in with the House Staff so that they can be escorted into a designated area inside of Royce Hall. Students who have family members and guests with physical disabilities are urged to arrive early as seats or sections cannot be reserved ahead of time.
Other Ceremonies to Participate In
There may be several commencement ceremonies you are able to participate in besides the International Institute Commencement Ceremony (the focus of this document!), such as the UCLA Graduate Division Doctoral Hooding Ceremony (for Ph.D. recipients), the College Commencement Ceremony (for all College of Letters & Science B.A. and M.A. recipients), the College Honors Ceremony (for undergraduates in College Honors), and others. These ceremonies may have different regulations from the International Institute Commencement Ceremony, so please contact them directly for specific information.
Still Have Questions?
You may wish to refer to the College’s handy commencement checklist of Key Dates and Information, found here, http://www.college.ucla.edu/commencement/checklist.html.
You are also highly encouraged to consult the Commencement Office’s Frequently Asked Questions webpage, http://www.commencement.ucla.edu/faq.cfm
If, after consulting the website, as well as re-reading this document carefully, you have more questions about the International Institute Commencement Ceremony, please contact your Academic Counselor:
International Institute IDP
African Studies (M.A.)
African & Middle Eastern Studies (Major)
Magda Yamamoto, 10373 Bunche Hall
International Development Studies (Major)
Sandy Valdivieso, 10357 Bunche Hall