Sizes
Include both medium and thumbnail pictures with all articles. To find the sizes of pictures for your center, see: www.international.ucla.edu/size
Rights
Determine whether a photo, map, or other graphic (such as a picture of a painting) is under copyright or other licensing.
Do we have the right to reproduce it? Don’t assume we do! If it is sent to you, ask the sender these questions and request that they provide a photographer credit.
If someone sends you a picture of themselves, make sure they are not sending you a picture that someone took of them for a publicity tour or an article in a newspaper or magazine (this has happened! One of our own professors put on her university site a photo taken by a magazine photographer.)
In general, if it’s a head shot taken for a university website, you’re okay. Beware of using any other picture. It’s one thing to use a picture taken from the Web in a classroom presentation, it’s another to publish in on a flyer or on a website.
Credits
A credit looks like:
Place/person, date or year. (Photo: Photographer/ Institution.)
Provide a credit for all pictures, whether in an Event listing or a Web article.
In event listings, make the photo credit the very first line of the text portion of the listing (it can be in a small font).
That way it will be the first thing below the photo. If a credit is required (e.g., a photographer credit for a professional head shot, Creative Commons–licensed images), also add a credit on event flyers. If relevant, include the date or year.
Captions for different types of photos:
• UCLA photos: We can pretty well use all UCLA photos without restrictions.
Here is a web links to download pictures of UCLA buildings: http://images.ucla.edu/. Please note that most of those pictures require credits.
If you hired a UCLA photographer or use photographs taken by a UCLA photographer, the credit line should read:
Caption. (Photo: Name of photographer/ UCLA).
For uncredited photos that you borrow from UCLA Newsroom website, use:
Name of person/place. (Photo: UCLA Newsroom.)
• Photos we take ourselves: No restrictions, but still provide a credit. Remember to put “/ UCLA” after the photographer’s name. This is both for a professional look and reference purposes (a reader who wants to use or reproduce the photo knows who to contact). Example:
Working in groups, teachers use black beans, maize kernels and toothpicks to solve a series of Mayan number exercises. (Photo: Cynthia Gomez/ UCLA.)
Where to find free photos
There are many, many websites where people are posting their images, some of which can be used for free as long as:
1) Use of the photo is not for the purposes of making money, and
2) You provide a citation.
Most of these photos are licensed under Creative Commons Licenses and require a specific type of citation.
Occasionally, some photos are put into the public domain, which means you can do whatever you want with them, but you should still credit the photographer – it’s his or her work.
The two easiest websites to find free images are:
Flikr: Use the following steps to find “free” photos:
-
Do an initial search for a place/country/event.
- Once the first screen shows up, click “advanced search.”
- Go to the bottom of the page.
- Click on the following 2 boxes:
◊ Only search within Creative Commons-licensed content.
◊ Find content to modify, adapt, or build upon.
Wikicommons: you can choose images or photographs:
- Choose a category & subcategory.
- Conduct a search.
- When you find a picture you like, click the button on “Use this file on the web” — it will give you the attribution, photo URL, and Creative Commons license, if any.
Credits for Creative Commons–licensed pictures
The credit for a Creative Commons-licensed picture must provide:
- Name of the photo
- Photographer name
- Place where you found it on the Web [e.g., Flickr, Wikicommons. This is actually not required, but very useful]
- Creative Commons license under which it is used
- Links to both the original photo and the CC license
- Indication of whether photo has been cropped or altered
Example of what a credit should look like:
Name of photo as author has named it [w/URL link to photo]. (Photo: Name of photographer or owner on Flikr or Wikicommons or other website; indicate if you have cropped or otherwise altered.) Used under “Name of Creative Commons License” [w/URL to the long form of that license, NOT the short form you see first].
Look at the license. All CC licenses differ slightly, so take a quick look at the full-length license to make sure your use of the photo complies.
Example of credit for a CC-licensed photo:
Photo: Central Asia 2011: Bilderreise. (Photo: Dieter Zirnig, cropped.) CC BY-NC 2.0.
Creating the URL links for a credit in Webtools:
Here’s an example for the credit above. The picture was taken from Flickr:
Picture URL: http://www.flickr.com/photos/39008229@N00/7027743361/
Creative Commons license URL: http://creativecommons.org/licenses/by-nc/2.0/legalcode
- First, shorten the URLs: When creating citations for free photos on a center/Institute website, and especially for print purposes, it’s best to shorten the URLs before creating the citations.
You can use Google’s URL Shortener: https://goo.gl
OR just use the list below:
1. Paste in the long URL.
2. Click the “I’m not a robot box” and, if asked, type in the words displayed to demonstrate that you are an individual and not a computer.
3. Hit “shorten URL.”
4. Wait until your picture shows up to make sure the link is correct.
5. Copy the shortened URL.
So, your shortened URL for the above picture would be: http://goo.gl/AJGQrH
For the CC licenses, use these shortened URLs:
CC0 1.0 https://goo.gl/ievHc5
[public domain]
CC BY 2.0 http://goo.gl/cOVloC
CC BY 3.0-CL https://goo.gl/hMY9Bp
(Chile)
CC BY 4.0 http://goo.gl/t3J8Cz
(International)
CC BY-NC 2.0 http://goo.gl/eBJykB
CC BY-NC-SA 2.0 http://goo.gl/jM8bIi
CC BY-NC-ND 2.0 https://goo.gl/vBgtNb
CC BY-ND 2.0 http://goo.gl/mP76hm
CC BY-SA 1.0 https://goo.gl/YfHe9s
CC BY-SA 2.0 http://goo.gl/mMLnuj
CC BY-SA 2.5 https://goo.gl/JMXzDv
CC BY-SA 3.0. http://goo.gl/BUqs
CC BY-SA 3.0 de http://goo.gl/WerCc
CC BY-SA 4.0 http://goo.gl/8KWeJ7
CC0 1.0 Universal http://goo.gl/jZ5rk
- Post photo & credit in Webtools EVENT listing:
Very first line of the event listing should be the photo credit, then put a few returns after it.
Here’s your basic info:
Photo: Central Asia 2011: Bilderreise. http://goo.gl/AJGQrH (Photo: Dieter Zirnig on Flickr; cropped.) CC BY-NC 2.0 http://goo.gl/iW7P6W.
Use the “link” tool across the top bar of main text area to create the URLs. It will look like this:
Photo: Central Asia 2011: Bilderreise. (Photo: Dieter Zirnig on Flickr; cropped.) CC BY-NC 2.0.
- Post photos & credits in Webtools ARTICLE:
First, go to PhotoShop and create the three sizes of the photo. Then post into the article.
Then use HTML coding — it’s very simple! — to created clickable links in the “Caption” field. To code a clickable URL, it looks like this:
<a[space]href="URL">[text that will link to URL]</a>
OR
<a href=”URL”> text</a>
Here’s our basic info:
Photo: Central Asia 2011: Bilderreise. http://goo.gl/AJGQrH (Photo: Dieter Zirnig on Flickr; cropped.) CC BY-NC 2.0. http://goo.gl/iW7P6W
<a href="http://goo.gl/AJGQrH">Central Asia 2011: Bilderreise. (Photo: Dieter Zirnig, cropped.) <a href="http://goo.gl/iW7P6W">CC BY-NC 2.0</a>.
**Please note: If you type the caption with the URL coding in Word and then copy and paste it into Webtools (always preferable), you will need to retype the beginning and ending quotation marks in the URL coding once you are in Webtools. That ensures that the marks have no formatting associated with them. Otherwise, it doesn’t work
On the webpage, it will look like:
Central Asia 2011: Bilderreise. (Photo: Dieter Zirnig, cropped.) CC BY-NC 2.0.
Published: Wednesday, July 22, 2020
