Webtools How-to Guide

Event: Nested items

How to...

• manage multiple events for a conference or event series
• manage multiple sessions within an event

How to manage multiple events for a conference or event series

There are a few specific tips you should consider when creating events with Conference selected from the dropdown menu at the very top. First of all, keep in mind that in order to add event(s) to a conference or event series, you should first create each event individually.

In the Basic Info section, the Add Event(s) field starts with a dropdown list of all the centers/programs. When you choose something from this list, a second dropdown list will appear containing all the events for that center/program within the specified timeframe. Choose an event from this dropdown and click Add This Event. Now the event is shown on the table.

You can reorder the events by dragging/dropping and clicking the Save List Order button that appears, or delete an event by clicking Remove from List.

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How to manage multiple sessions within an event

There are a few specific tips you should consider when creating sessions with Event selected from the dropdown menu at the very top. First of all, keep in mind that in order to add sessions to an event, you should first fill out the mandatory fields and save the event.

If you want to create multiple sessions within the event, in the Basic Info section, select Yes in the Include Event Sessions? field. This will display an empty sessions table with an Add New Session button.

Clicking this button will bring up several new fields, three of which are mandatory: the start and end dates, and the title. The other fields are optional if you would like to provide more information for that particular session. Once you are done, click Add New Session.

You will now see the session information as a row on the sessions table. You can reorder the sessions by dragging/dropping and clicking Save List Order, edit them, or remove them from the list by clicking Delete. If you want to remove all sessions, select No for Include Event Sessions? field, and click OK on the pop-up warning prompt.

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